Is Your AR Out of Control? Here’s How to Fix It

What Is Accounts Receivable (AR) in Dentistry?

Accounts Receivable refers to the money owed to your dental practice for services you've already provided. This includes:

• Insurance claims that haven’t been paid

• Patient balances that are overdue

• Denied claims waiting to be resubmitted or appealed

When your AR is out of control, it means you're doing the work—but not getting paid in time.

Why Is High AR Dangerous?

High AR affects your revenue cycle and can cause:

• Cash flow issues for payroll and expenses

• Increased patient dissatisfaction due to unclear balances

• More write-offs and lost income

• Administrative burnout and stress

If more than 30% of your AR is over 90 days old, it’s time for a change.

Common Reasons Your Dental AR Is Out of Control

Here are some of the most common problems we see in struggling practices:

1. Poor Insurance Verification

When insurance isn’t verified accurately, claims are submitted with incorrect coverage info, leading to denials or partial payments.

2. Incomplete or Inaccurate Claim Submission

If your team misses required attachments, procedure codes, or claim narratives, your claims may get rejected or delayed.

3. Lack of Timely Follow-Up

If your team isn’t actively following up on claims within 30 days, you’re leaving money on the table.

4. Outdated Fee Schedules

Outdated or incorrect fee schedules can cause miscalculations in patient balances and insurance claims.

5. No System for Tracking AR

Without a clear system or report, it’s impossible to know which claims need attention, what’s overdue, or which patients owe balances.

How to Fix and Prevent High Dental AR

Here’s how to turn things around:

✅ Step 1: Partner With a Remote Billing Team

Outsourcing your AR management to Remote Dental Billers gives you access to a team of experts who will:

• Audit and clean up your current AR

• Follow up aggressively on outstanding claims

• Contact patients professionally for past-due balances

• Track aging reports and reduce over-90-day AR

We act like an extension of your front office—without the payroll stress.

✅ Step 2: Improve Insurance Verification

We verify insurance before the appointment, confirm coverage breakdowns, and update coverage tables in your practice management software to prevent claim errors.

✅ Step 3: Stay on Top of Denials

We resubmit denied claims quickly, attach proper documentation, and escalate if needed. Fewer denials = faster payments.

✅ Step 4: Keep Fee Schedules Current

We help you review and update your fee schedules to ensure accurate estimates, correct insurance billing, and fewer surprises for your patients.

✅ Step 5: Review AR Reports Weekly

We provide regular AR reports with clear action items so you always know where your money is—and how to collect it faster.

What Results Can You Expect?

Our clients see results like:

• 30-50% reduction in AR over 90 days

• Faster payments from insurance companies

• Less staff burnout and more time for patient care

• More revenue collected with fewer write-offs

Let Remote Dental Billers Take the AR Off Your Plate

If your AR is out of control, don't wait until it becomes a financial emergency.

At Remote Dental Billers, we specialize in:

• Insurance Verification

• Payment Posting

• Outstanding Claims Follow-Up

• Fee Schedule Updates

• Credentialing Services

We help practices like yours get paid faster, reduce denials, and clean up aging AR for good.

📞 Call us today at (760) 284-5402
📧 Email: info@remotedentalbillers.com
🌐 Visit: www.remotedentalbillers.com